Ground Rules: The Foundation of Effective Team Relationships

In any successful business, teamwork is essential—and so is navigating the inevitable conflicts that arise. Just like in a board game, where clear rules keep everyone engaged and fair, your team meetings need ground rules to maintain focus and productivity. Establishing these together not only fosters respect and clarity but also ensures that lively discussions don’t derail progress.

Reflecting on these questions allows you to create a shared framework, empowering your team to work through disagreements constructively. By defining these rules now, you set the stage for meaningful collaboration and a stronger foundation for your business’s success.

When two or more individuals are working together as a team there will be opportunity during team meetings to have passionate and lively conversations. To allow you and your team to be effective and stay moving forward there needs to be a set of ground rules for everyone to agree upon so the meetings stay focused.

Conflict is going to happen. One of the basics with any ‘game’ we play, and yes working through a conflict is similar to playing a board game, is we need to establish a set of ground rules as a collective to ensure that during conflict everyone is playing fair.

The following is a list of basic ground rules to use when you and your team are experiencing a conflict or disagreement. Read through the list, see which ones resonate. Add your own, reword or take out rules so everyone agrees on how to stay in action while also playing fair.

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1. Be a good listener
2. Keep an open mind
3. No cheap shots
4. Everyone participates in the discussion
5. Ask for clarification
6. Give everyone a chance to speak
7. Focus on the present and the future, not the past
8. Deal with particular rather than the general problems, be specific
9. Don’t be defensive if your idea is criticized
10. Be prepared to carry out group decisions
11. All comments remain in this room
12. Everyone is an equal in this session, meeting (no titles)
13. Be polite, don’t interrupt

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